Improvise Your Customer Support Service

Busy lines, automatic machines, ignorant or rude customer services, pending emails, silly excuses for your issues – we all generally experience this.

What all you can do to enhance relationships with your customers? And, the answer is enhancing your customer support service. Regardless of how good your product is or how skilled your staff is, one of the things that customers are most likely to remember is the immediate interaction they have with your company.

make-a-customer-not-a-sale-2-638“Remember, the way you treat your customers, they treat you the same way.”

If you are not continually watchful for chances to improve your customer service, then your relationship will stand still.

Below are the customer support service tips for recognizing approaches to better serve customers.

1. Fortify your customer service aptitudes

Initially, it’s imperative to ensure that your customer service team has the right abilities for your dealing with customers’ needs. No measure of CRM software can give back for shortcoming around there. But, what skills would it be advisable for you to search for in a customer service rep?

Golden rules for excellent customer support:

  • Empathy
  • Be Human
  • Learn how to apologize well
  • Say yes, whenever possible
  • Honesty is the only policy
  • Go an extra mileRemember it’s high time to understand- “Make a Customer, Not a Sale

These are the skills one has to handle while handling their customers. A few clients will be angry, others will be loaded with queries. Moreover, others will simply be effusive. You should know how to handle every one of them and give the same level of service without a doubt.

2.Look at every Touch-point

A terrible customer experience with some point in the customer life-cycle can demolish your relationship. Even though make sure that the right skills are illustrated, you should be sure they’re being shown reliably. Give careful consideration to key touch-points, but make sure you have a full view of the customer experience, or you risk lapsing the service that can truly hurt business.

When customers do not receive what they expect, they often opt for these options:

  • Leaving the company
  • Switching on to some other option
  • Spreading and sharing bad views and experiences with others about the company

3. Improve your customer interactions

If your staff has the necessary skill set, that is a good start. But, despite everything they have to relate to your customers.

For example; Just to bring your notice, here is the disheartening story of customer support service, which was faced by one of my friends. Kindly go through this “Info-graphic

So, the purpose behind this story was to tell that there should be a proper interaction between the customer and the service provider. One must listen to the customers issue carefully, and try to resolve it bothering them.

4. Upgrade your customer service procedure

Your staff may have what it takes and know-how to communicate with your customers.  Practice proactive customer support service by fulfilling your customers before they come to you with issues. Offer more than just an automated email response, and don’t let your phone prompts or site send them down a rabbit hole. Take benefit out of social media like Facebook, Twitter and Yelp, and write responses when your customers post on your page.

5. Enhancing employee engagement

Enhancing employee engagement is another approach to ensure customers have an extraordinary ordeal. Disappointed employees are unrealistic to approach with their issues, so consider an anonymous suggestion box or an employee engagement review to see what makes your reps tick.

6. Give your customers a way to offer feedback

Regardless of how proactive you are, you’ll never be able to get before each customer issue. To ensure you find out about the good, the bad, or the unattractive experience your customers have, make an effectively open route for customers to give feedback.

In concluding lines, above discussed were the 6 ways through which one can improve their ways to provide top-notch, proactive customer support service.

This featured post is posted by Apixel IT Support, Company founded in 2004, to deliver the highest quality IT solution services to businesses in Singapore.

About Ng Wei Khang

Ng Wei Khang, CEO at a Singapore based IT consultancy company, APIXEL IT Support, has been operational for over 8 years from now. Apixel provides fixed price IT Support Services with unlimited packages that includes small business server setup, Cloud Solution Configuration, Network management and Data security & Theft prevention. The company also provides expert IT consultancy to SMEs in Singapore.

View all posts by Ng Wei Khang →

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